Like everyday use Top 7 Gmail Tips and Tricks 2022
Hi friends, i' am M U Sunny today I have come up with a great topic for you, and that is Top 7 Gmail Tips for Productivity. We use this Gmail every day, so we can work without delay, but one thing, stay with me to get more regular articles like this. Thank you.
Gmail feature for productivity
schedule send as the name implies you can schedule your email to be sent at a
specific date and time in the future by clicking the small arrow next to the
send button simple right this is particularly useful after informational
interviews coffee chats and one-on-ones because a good follow-up email should
always reference a few highlights from the conversation you want to write it
down when the content is still fresh in your memory but it's also best practice
to send the note a day after the chat takes place so write the email at 5 pm
and schedule it to be sent at 9 30 the next morning
pro tip you can also use this
feature to schedule holiday greeting emails you can write a Christmas e-card
ahead of time and schedule it to be sent on Christmas eve and have your friends
and colleagues believe you were thinking about them on this special occasion
but as Spider-Man has taught us with great power comes great responsibility so
do not use this function to pretend you're working late or working weekends
moving on to the second Gmail tip
searching for an external contact
whose name you might have forgotten let's just dive right into an example in
the search bar if i type in asterisks ey.com in quotation marks i see a list of
emails from my colleagues from eye Ernst young because the asteroid is a search
operator that stands for anything as you can imagine this is very powerful for
job seekers and working professionals alike if you're looking for a job you
might be networking with a lot of people and while you will remember what
company they're from you might be a little bit hazy on their name if you're a
professional working with external clients and
partners there might be someone you
haven't connected with in a while but you need to reach out to them because
quarter end is coming and you need to hit your sales targets never happen to me
but in both of those situations as long as you remember the company and the
corresponding domain you should be good to go if you're enjoying these tips so
far please drop a like and if not keep watching because we're going to now turn
it up a notch Google
mail trip number three show labels only when
they need attention whether you're inbox zero practitioner like me or you just
have a lot of labels the left side of your email home page can get a little
crowded after a while a very simple hack is to simply click the three dot menu
and select show if unread this actually hides this label down in this hidden
section right over here and it will only pop back up if an unread email is
detected this is very handy if you pair this label with an automated filter
speaking of filters the
fourth Gmail tip for productivity is a quick
and simple way to create filters for entire mailing groups in my personal inbox
i received these lovely emails from PayPal that's totally not spam and while i
do appreciate the 40 hung Kong dollar vouchers i could do without the weekly
notifications now if i click the three dot menu here and click filter messages
like these Gmail actually starts creating a filter for me i can customize it a
little by adding has the
words a voucher because i still want to receive my account statements just not the voucher emails i click search to confirm that I’ve just filtered out the PayPal emails containing the word voucher yes and then i click create filter skip the inbox mark as read and also apply to six matching conversations and click create filter sorry PayPal alright on to the really fun stuff Gmail tip and trick number five create infinite aliases using the plus sign so Gmail has a super cool feature if you add a plus sign after your
username and type in whatever you want Gmail will
still recognize that this email is meant for you a very practical use case is
if you're out of office but still do not want to miss important emails simply
let your colleagues know to send time-sensitive emails to your username plus too
at gmail.com or whatever your work domain is and create a filter that labels
emails sent to that address as urgent or you can sign up for newsletters and
promotions using your
username plus newsletter at and attach a
filter that automatically skips your inbox and attach a label newsletter for
example you won't get distracted by the emails hitting your inbox but you can
still go into those labels and take advantage of those nice discounts if you
really want to be sneaky you can use that company's name to sign up for their
mailing list and if you receive an email to that alias from another company you
might want to start asking questions by the way I’m on clubhouse where i dive
deeper into all things career and productivity so make sure to follow me on
there the sixth Gmail tip for productivity
is a Gmail template hack if you
find yourself sending the same email over and over again or just making minor
edits each time what you want to do is go to Gmail settings advanced enable
templates and click save changes now when you write a new email you can create
save modify and insert email templates right from the compose window this could
be very useful if you have canned responses for different situations or you're
responsible for sending newsletters with the same format each time the seventh Gmail
tip for productivity is to search your colleagues
Gmail for them yes it sounds creepy
but bear with me this is an amazing trick to use in a professional workplace
setting and your colleagues will love you for it if your manager pings you
asking for an email or calendar invite they can't seem to find in their own
inbox instead of telling them what to search for in the keywords and from
fields make that search in your own inbox and copy that URL and send it to them
in a hyperlink format for example if i search for from calendar notification at
google.com and agenda make the search press enter i can now copy this URL and
send that to my manager directly when he clicks that hyperlink the exact search
parameters will run in his inbox saving your manager valuable time and showing
him that you are a productivity guru and that you definitely deserve that next
raise all right bonus tip for those
of you who stuck around this far go to
www.google.com dashboard to see some interesting stats about your Google
account i apparently have 7821 conversations in my Gmail but because i use
inbox zero i have none in my inbox it just doesn't show up here um i i have 356
apps installed that's kind of cool and over 15 000 photos awesome anyways i
hope you're able to implement at least one of these tips today and let me know
down in the comments which one is your favorite if you want to be more productive
at work or at school check out my productivity at work